Online Collection of Employees’ data through Web-based
application for implementation of Comprehensive Financial Management System
(CFMS) – Orders.
FINANCE (IT)
DEPARTMENT
G.O.Rt.No.2067 Dated: 26-10-2017
ORDER:
The Government of Andhra Pradesh is in the process of
operationalizing Comprehensive Financial Management System (CFMS) on SAP
platform. Finance Department has entered into a services agreement for this
implementation of CFMS with SAP India Pvt. Ltd., who are working as a Systems
Integrator for the project.
2. Comprehensive Financial Management System (CFMS), which
when fullyimplemented, will facilitate real time management of public finances
and the HRmanagement in the state and usher in automation of all processes like
preparation ofbudget; release of funds; distribution of funds to the DDOs;
incurring of expenditure;preparation and submission of bills by the DDOs;
processing/audit of bills by theTreasuries; payment processes; collection of
receipts (online/manual); preparation ofaccounts; maintenance of PD accounts;
processing of leaves; management of HR events;maintenance of eService Book;
maintenance of electronic data; etc.
3. Andhra Pradesh Centre for Financial Systems and Services
(APCFSS), aCorporation under the Finance Department, is given the mandate to
monitor thedevelopment, deployment and maintenance of the CFMS program and its
related activities.As part of this, the Centre is responsible for process
changes, data collection, training andchange management activities related to
the effective implementation of CFMS.
4. HRMS module of the CFMS program, is a critical component
for the smoothoperation of the SAP application. As part of this, establishing
the state-wide structure of allthe offices, identifying the cade strength of
the each of these offices, defining the positionsin the offices, identifying
employees in the positions, identifying vacant positions,maintenance of office
hierarchy and also the related hierarchies is an importantrequirement for the
CFMS program. This HRMS module will automate all processesrelating to the
entire gamut of monetary and non-monetary entitlements of the employees;assessment
of vacancies; recruitment authorization; preparation of panels for promotion;issues
relating to pay fixations; revisions of Pay Scales; maintenance of electronic
ServiceRegisters; generation of Pay Rolls; timely payment of retirement
benefits; sanction of leave;timely release of increments, etc.
5. Towards this, the Government has decided to collect the
essential data in a missionmode through an online web-based application hosted
on the Finance Department Portal. It hasbeen decided to collect the data
directly from all the offices to obviate delay in the matter.The data proposed
to be collected now will help to build the organization structure of theentire
Government and also to define the workflow within and without various
functionalunits and linkages with the Treasuries/ PAOs etc. in order to ensure
seamless work-flowand transfer of data and creation of a single source of
truth.
6. In addition to the data of regular Government Employees,
Government has decidedto also collect the data relating to the grant-in-aid
employees, ad-hoc personnel, honoraryworkers, work-charged staff, contingent
employees, contract personnel, personnel hired onoutsourcing basis through
contractors, and all other miscellaneous functionaries who aredirectly or
indirectly providing services to the government, in order to have acomprehensive
database of all the human resources of the State, as this information isrequired
for various analyses and for furnishing reports to the Finance Commission,C&AG,
Legislative Assembly and Legislative Council and Parliament from time to timeand
to enable the government to formulate evidence-informed policy for efficientmanagement
of its human resources. Another important function that this data will enableis
provisioning of systems and user access.
7. In this context, the Government hereby direct all the
Heads of Departments andHeads of Offices of every unit/office (like an
Engineering Office, Panchayat, Municipality,Elementary School, High School,
Welfare Hostel, DHMO Office, Sub-Registrar Office,Sub-Treasury Office, Mandal
Revenue Office, ZP CEO Office, Collector Office, Office ofDirector of Municipal
Administration, Office of the Superintendent of Police at a DistrictLevel,
Primary Health Care Center, Police Station etc.) in the state to furnish the
datarelating to all employees mentioned above through the web-based application
by loggingin to the Finance Department portal at “https://apfinance.apcfss.in”
using the log-inID/password (to be communicated to them separately). While
doing so they also have toidentify their level (like
Hamlet/Village/Mandal/District/Regional/Zonal/State etc.).Detailed instructions
are given in the annexure to this order. The relevant forms and theUser Manual
are also available in the website mentioned above. The helpline numbers arealso
indicated in the above mentioned website for the benefit of officers and
employees.
8. The Application has three parts. The Part –I relates to
metadata of the unit and theorganizational hierarchy; Part –II relates to
designations, posts, employee positions andthe details of other categories of
personnel engaged in the unit; and Part-III relates tomapping of services
rendered by the department to the relevant heads of account forappropriate
classification of the transactions. Part I and II relate to all
offices/subordinateoffices of the Government whereas the Part III has to be
filled only by the Heads of theDepartment and is, therefore, not available to
the Subordinate offices.
9. While the above application has already been released and
many of the heads ofdepartments and their offices/subordinate offices have
already started to enter the date, theprogress has been identified as not
satisfactory. All the data has to be submitted by all theoffices/subordinate
offices of the Government on or before November 10th, 2017. All theheads of the
Department and the heads of offices shall ensure that the required data-formsare
filled in accurately and submit on or before this date, failing which the
Novemberpayroll of the respective offices that have not completed the task will
be impacted as thisdata shall be the source for the same.
10. The Administrative Departments and the Heads of the
Department shall issuenecessary instructions to the subordinate offices under
their control to complete the dataentry within the stipulated time. Heads of
all Departments (HoDs) shall nominate a seniorofficer preferably the second in
command to personally coordinate, supervise and monitorthe entire data
collection and data entry processes closely and ensure that correct data isentered
and submitted as per the time schedule. In addition, the departments must
identifya CFMS Nodal Officer for their department who will be responsible to
liaise for all mattersrelating to the CFMS implementation and participate and
support the program. These officers may be advised to liaise with identified
Data Management Team of CFMSUnit, APCFSS, Ibrahimpatnam for any assistance in
the matter. The names of theseofficers shall be communicated to the Chief
Technology Officer, Finance Department forinformation and going forward
coordination.
11. The District Collectors are requested to convene a
meeting of the unit officers of allthe departments in the district and review
the progress and issue necessary instructions fortimely completion of this
required data entry on a mission mode.
12. The Director of Treasuries and Accounts (DTA), the Pay
and Accounts Officer(PAO), and the Director of Work Accounts shall instruct
their staff to liaise with theconcerned departmental heads at the state,
district, mandal and field levels to providenecessary logistic and operational
support. They shall be instructed to furnish copies of thisorder to all the
heads of office in their purview through the DDOs concerned underacknowledgment.
They are instructed to liaise with the Data Management Team of CFMSUnit,
APCFSS, Ibrahimpatnam. Additionally, they are required to provide a daily
updateon the progress to the Special Chief Secretary (FAC), Finance Department
and ensure thatthis task is completed on a mission mode.
(BY ORDER IN THE NAME OF THE GOVERNOR OF
ANDHRA PRADESH)
DINESH KUMAR
CHIEF SECRETARY TO THE
GOVERNMENT
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